Approvals, guests and private events

Decide who gets on your calendar. Approve each request yourself, let clients bring a colleague, or keep a meeting off your booking pages and share it only with the people you choose. These settings are on the event type's Advanced tab.

Approve each bookingCopy Anchor Link

1. Open Scheduling › Event Types and open the event type.
2. Select the Advanced tab.
3. Turn on Approve each booking.
4. Select Save.

You're done when a test booking shows Request sent on the confirmation page, and the appointment shows Awaiting approval in Scheduling › Appointments.

The time is held while the request waits, so nobody else can book it. The client gets an email when you approve or decline. To decide, see Approve or decline a booking request.

Approval isn't available for paid event types.

Let clients add guestsCopy Anchor Link

Clients can add guests is on by default. Guests get the invite, any updates and the meeting link.

1. On the Advanced tab, check Clients can add guests is on.
2. Under Most guests per booking, choose a number from 1 to 10.
3. Select Save.

Turn Clients can add guests off for one-to-one sessions where only the person booking should come.

Make a private eventCopy Anchor Link

A private event is hidden from your booking pages. Only people you send a private link to can book it, which suits VIP clients, paid follow-ups or invite-only sessions.

1. On the Advanced tab, turn on Private event and select Save.
2. In Private links, choose Works for: One booking, 5 bookings or No limit.
3. Choose Expires: In 7 days, In 30 days or Never.
4. Select Make link.
5. Copy the link straight away and send it to your client. It isn't shown again.

You're done when the link opens the event in a private browser window, and the event no longer shows on your booking pages.

Good to knowCopy Anchor Link

• Make a new link for each client. Then you can turn one off without affecting the others.
• Select Turn off next to a link to stop it working. Links that are used up, expired or turned off stay listed with their status.
• Lost a link before sending it? Make a new one and turn the old one off.

RelatedCopy Anchor Link

• Create an event type
• Approve, reassign and report bookings
• Questions, payments and reminders